Document Management System
Organize, control, and secure all your QHSE documentation with a centralized, audit-ready document management platform.
What It Does
Managing QHSE documentation across your organization is challenging—documents are scattered across email, shared drives, and filing cabinets. Our Document Management System provides a centralized, secure repository for all your policies, procedures, work instructions, forms, and compliance records.
With version control, access management, audit trails, and compliance tracking, you'll always know which documents are current, who has access, and who made changes—ensuring compliance and operational clarity.
Key Features
Centralized Repository
All documents stored in one secure, organized location—accessible to authorized users from anywhere, anytime.
Version Control
Automatic version tracking with the ability to view, restore, or compare previous versions—ensuring you always know what changed and when.
Access Control & Permissions
Role-based access control—define who can view, edit, approve, and distribute specific documents based on their role.
Document Approval Workflow
Automated approval workflows ensuring documents go through proper review and authorization before becoming effective.
Document Classification & Tagging
Organize documents by type, department, process, or any custom criteria—making them easy to find and manage.
Expiration & Review Tracking
Automatic tracking of document review dates and expiration—with alerts ensuring documents are reviewed and updated on schedule.
Audit Trail & Compliance
Complete audit trail showing who accessed, modified, approved, and distributed each document—providing evidence for compliance audits.
Distribution & Notification
Automated distribution of updated documents to relevant users with notifications—ensuring everyone has the latest versions.
Key Benefits
Improved Compliance
Ensure all staff have access to current, approved documents—reducing the risk of non-compliance due to outdated procedures.
Reduced Errors
Eliminate confusion from multiple document versions—everyone works from the same, current procedures.
Faster Access
Find documents instantly with powerful search and filtering—no more time wasted searching through file cabinets or email.
Better Collaboration
Enable teams to collaborate on document creation and updates—with clear approval workflows and change tracking.
Audit Ready
Complete audit trails and version history provide evidence of compliance for internal and external audits.
Reduced Risk
Secure storage with access controls and backup ensures your critical documents are protected and recoverable.
Document Types Managed
Quality Documents
- • Quality manual
- • Quality policies
- • Quality procedures
- • Work instructions
- • Quality forms
Safety & Health Documents
- • Safety policies
- • Safety procedures
- • Hazard assessments
- • Safety data sheets
- • Incident reports
Environmental Documents
- • Environmental policies
- • Environmental procedures
- • Waste management plans
- • Compliance records
- • Monitoring reports
Compliance & Audit Documents
- • Audit reports
- • Compliance matrices
- • Regulatory records
- • Training records
- • Certification documents
Document Lifecycle Management
1. Document Creation
Create new documents with metadata (author, department, version, effective date) and assign to appropriate categories.
2. Review & Approval
Route documents through approval workflows—ensuring proper review and authorization before publication.
3. Publication & Distribution
Publish approved documents and automatically notify relevant users—ensuring awareness and accessibility.
4. Version Control
Track all changes with version history—enabling rollback to previous versions if needed.
5. Review & Updates
Automatic reminders for document review dates—ensuring documents stay current and relevant.
6. Archival & Retention
Manage document retention policies—archiving obsolete documents while maintaining compliance records.
Technical Specifications
File Support
- ✓ PDF, Word, Excel
- ✓ Images (JPG, PNG)
- ✓ Videos
- ✓ Unlimited file size
Security
- ✓ End-to-end encryption
- ✓ Role-based access
- ✓ Audit trails
- ✓ Secure backup
Accessibility
- ✓ Web-based access
- ✓ Mobile responsive
- ✓ Desktop sync
- ✓ Offline access
Scalability
- ✓ Unlimited documents
- ✓ Unlimited storage
- ✓ Unlimited users
- ✓ Enterprise-grade
Organize Your QHSE Documentation Today
Let 3XC CONSULTING LIMITED deploy our Document Management System to centralize, organize, and secure all your critical QHSE documentation.